What happens with a fully automated invoice management process for outgoing and incoming invoices? Organizations see tremendous improvements in their ability to process invoices efficiently, on time, and with very few exceptions when invoices are receipt or send digitally with e-invoicing.
Electronic invoicing is a crucial part of the current business practices and is a must-have for organizations that made big data, e-commerce and analytics part of their company’s strategy. E-invoicing most of all implies the improvement of internal efficiency and competitivity in the market.
Recent study (Billentis e-Invoicing report) teaches us that switching from paper/pdf invoices to an electronic variant has a potential saving up to 6,60 euro per invoice looking at direct costs.
Are you still sending or receiving invoices in an envelope, or as a PDF file? With the e-invoicing solutions of Dynatos, invoices can be sent and received in any preferred format, and through any channel.
Any format with E-invoicing
The solution of Dynatos acts as a funnel, directing all incoming and outgoing invoices into a single flow. Whether documents are sent or received in envelopes, by fax, as e-mail attachments, via XML, EDI, PDF, or via an E-invoicing platform like Peppol, Basware or Tungsten. The solution automatically extracts and validates relevant document data and then swiftly transfers it to the workflow and finance systems. The result is complete control and visibility of your invoices, regardless of their source or destination.
More and more companies have several P2P, ERP or Finance systems within their organization. Integration is key when realizing a mature solution that is ready for the future.
Flexibility and convenience are the drivers for Dynatos to integrate with your backoffice system. With Dynatos you can integrate out-of-the-box in several ways:
- Through web services
- Via data input & conversion
- Via virtual printer
- With a Smart Robot
Due to country specific legislation we see an increasing demand on E-invoicing. For example the recent E-invoicing mandate that is released in Italy. It is not unlikely that E-invoicing legislation will also change in the near future in your country. Besides that, storing E-invoicing documents also requires legal archive solutions.
A digital archive allows you to manage and archive incoming and outgoing documents with their data in a structured environment. This archive applies to the legislation for legal archiving of invoices.
All documents (pdf and/or XML and/or EDI) are automatically stored in the archive, along with the meta data for easy consult and access. The legal archive can be accessed using a web portal that is equipped with advanced search functionalities.
Dynatos is a certified provider of the PEPPOL Access Point.
Automatic life cycle management
The life cycle of documents is automatically managed. In function of the document type, you can determine the retention period in the system (ex. 7, 10 or 20 years).
Documents are secured in the archive by a hash signing algorithm. Through the audit trail of a document, integrity and authenticity can be proven.
Extensive search features allow to retrieve any document in no time, as long as you have the necessary access rights.
Via secure links, documents and their attachments can easily be shared with external people.
More than just invoices
The archive can be used for all documents, regardless of their size or file type.
Are you ready for the future when you are looking at your invoicing processes? By choosing a Dynatos E-invoicing solution you will be set for the future. Due to no necessary recurring investments it is as well futureproof as cost efficient.
Cost savings with E-invoicing
Recent study (Billentis e-Invoicing report) shows that processing E-invoices instead of paper/pdf based invoices has a potential saving up to 6,60 euro per invoice on your direct spend. Imagine the time and effort you will save on your indirect spend. Four domains of potential savings can be defined:
Savings on costs necessary to send invoices per postal mail, such as print consumables, print infrastructure cost, labour costs necessary to make an invoice ready to send and more.
Savings on costs made to follow up unpaid invoices, to send reminders, or to send invoices to debt collection agencies.
(Indirect) savings which are the result of more correct format and invoice shipping, that comes with more efficient follow up of payments on which the client can be stimulated with faster payments. For example, the automatically formatting and shipping of invoices with payment reference and early payment discounts, sending of attachments and delivery to platforms where it is possible to pay invoices immediately.
Savings on archiving costs of invoices on paper relative to E-archiving.
Organizations can save millions of dollars if they reduce the use of paper. Imagine a world with paperless invoicing. It surely does have an effect on the environmental developments. Save our planet by using E-invoicing instead of a paper solution.